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Data Analyst Interview Questions

1. What do Tableau's sets and groups mean?

Data is grouped using sets and groups according to predefined criteria. The primary distinction between the two is that although a set can have only two options—either in or out—a group can divide the dataset into several groups. A user should decide which group or sets to apply based on the conditions.

2.What in Excel is a macro?

An Excel macro is an algorithm or a group of steps that helps automate an operation by capturing and replaying the steps needed to finish it. Once the steps have been saved, you may construct a Macro that the user can alter and replay as often as they like.

Macro is excellent for routine work because it also gets rid of mistakes. Consider the scenario when an account manager needs to share reports about staff members who owe the company money. If so, it can be automated by utilising a macro and making small adjustments each month as necessary.


3.Gantt chart in Tableau

A Tableau Gantt chart illustrates the duration of events as well as the progression of value across the period. Along with the time axis, it has bars. The Gantt chart is primarily used as a project management tool, with each bar representing a project job.

4.In Microsoft Excel, how do you create a drop-down list?

Start by selecting the Data tab from the ribbon.
Select Data Validation from the Data Tools group.
Go to Settings > Allow > List next.
Choose the source you want to offer in the form of a list array.

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✅ 🚀 Power BI Interview Questions (For Analyst/BI Roles)

1️⃣ Explain DAX CALCULATE() Function
Used to modify the filter context of a measure.
✅ Example:
CALCULATE(SUM(Sales[Amount]), Region = "West")

2️⃣ What is ALL() function in DAX?
Removes filters — useful for calculating totals regardless of filters.

3️⃣ How does FILTER() differ from CALCULATE()?
FILTER returns a table; CALCULATE modifies context using that table.

4️⃣ Difference between SUMX and SUM?
SUMX iterates over rows, applying an expression; SUM just totals a column.

5️⃣ Explain STAR vs SNOWFLAKE Schema
- Star: denormalized, simple
- Snowflake: normalized, complex relationships

6️⃣ What is a Composite Model?
Allows combining Import + DirectQuery sources in one report.

7️⃣ What are Virtual Tables in DAX?
Tables created in memory during calculation — not physical.

8️⃣ What is the difference between USERNAME() and USERPRINCIPALNAME()?
Used for dynamic RLS.
- USERNAME(): Local machine login
- USERPRINCIPALNAME(): Cloud identity (email)

9️⃣ Explain Time Intelligence Functions
Examples:
- TOTALYTD(), DATESINPERIOD(), SAMEPERIODLASTYEAR()
Used for date-based calculations.

🔟 Common DAX Optimization Tips
- Avoid complex nested functions
- Use variables (VAR)
- Reduce row context with calculated columns

1️⃣1️⃣ What is Incremental Refresh?
Only refreshes new/changed data – improves performance in large datasets.

1️⃣2️⃣ What are Parameters in Power BI?
User-defined inputs to make reports dynamic and reusable.

1️⃣3️⃣ What is a Dataflow?
Reusable ETL layer in Power BI Service using Power Query Online.

1️⃣4️⃣ Difference Between Live Connection vs DirectQuery vs Import
- Import: Fast, offline
- DirectQuery: Real-time, slower
- Live Connection: Full model lives on SSAS

1️⃣5️⃣ Advanced Visuals Use Cases
- Decomposition Tree for root cause analysis
- KPI Cards for performance metrics
- Paginated Reports for printable tables

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Power BI Scenario based Questions 👇👇

📈 Scenario 1:Question: Imagine you need to visualize year-over-year growth in product sales. What approach would you take to calculate and present this information effectively in Power BI?

Answer: To visualize year-over-year growth in product sales, I would first calculate the sales for each product for the current year and the previous year using DAX measures in Power BI. Then, I would create a line chart visual where the x-axis represents the months or quarters, and the y-axis represents the sales amount. I would plot two lines on the chart, one for the current year's sales and one for the previous year's sales, allowing stakeholders to easily compare the growth trends over time.

🔄 Scenario 2: Question: You're working with a dataset that requires extensive data cleaning and transformation before analysis. Describe your process for cleaning and preparing the data in Power BI, ensuring accuracy and efficiency.

Answer: For cleaning and preparing the dataset in Power BI, I would start by identifying and addressing missing or duplicate values, outliers, and inconsistencies in data formats. I would use Power Query Editor to perform data cleaning operations such as removing null values, renaming columns, and applying transformations like data type conversion and standardization. Additionally, I would create calculated columns or measures as needed to derive new insights from the cleaned data.

🔌 Scenario 3: Question: Your organization wants to incorporate real-time data updates into their Power BI reports. How would you set up and manage live data connections in Power BI to ensure timely insights?

Answer: To incorporate real-time data updates into Power BI reports, I would utilize Power BI's streaming datasets feature. I would set up a data streaming connection to the source system, such as a database or API, and configure the dataset to receive real-time data updates at specified intervals. Then, I would design reports and visuals based on the streaming dataset, enabling stakeholders to view and analyze the latest data as it is updated in real-time.

⚡ Scenario 4: Question: You've noticed that your Power BI reports are taking longer to load and refresh than usual. How would you diagnose and address performance issues to optimize report performance?

Answer: If Power BI reports are experiencing performance issues, I would first identify potential bottlenecks by analyzing factors such as data volume, query complexity, and visual design. Then, I would optimize report performance by applying techniques such as data model optimization, query optimization, and visualization best practices.

🐼 Pandas Interview Question (Data Analyst)

Q. How do you find missing values in a Pandas DataFrame and count them column-wise?

✅ Answer

df.isna().sum()

Explanation:

isna() / isnull() detects missing values

sum() gives the count for each column

💡 Pro tip:

Total missing values in the DataFrame:

df.isna().sum().sum()

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📊 Pandas Interview Question (Frequently Asked!)

❓ Interviewers love to ask this:

“Your dataset has duplicate records. How will you handle them in Pandas?”

✅ Answer:

➡️ Use df.duplicated() to identify duplicate rows.
➡️ Use df.drop_duplicates() to remove them cleanly.
➡️ You can also target specific columns using the subset parameter.

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1. Danny’s Diner:
Restaurant analytics to understand the customer orders pattern.
Link: https://8weeksqlchallenge.com/case-study-1/

2. Pizza Runner
Pizza shop analytics to optimize the efficiency of the operation
Link: https://8weeksqlchallenge.com/case-study-2/

3. Foodie Fie
Subnoscription-based food content platform
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4. Data Bank: That’s money
Analytics based on customer activities with the digital bank
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5. Data Mart: Fresh is Best
Analytics on Online supermarket
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6. Clique Bait: Attention capturing
Analytics on the seafood industry
Link: https://lnkd.in/ggP4JiYG

7. Balanced Tree: Clothing Company
Analytics on the sales performance of clothing store
Link: https://8weeksqlchallenge.com/case-study-7

8. Fresh segments: Extract maximum value
Analytics on online advertising
Link: https://8weeksqlchallenge.com/case-study-8

📊 Pandas Interview Question (Frequently Asked!)

❓ Interviewers love to ask this:

“Your dataset has duplicate records. How will you handle them in Pandas?”

✅ Answer:

➡️ Use df.duplicated() to identify duplicate rows.
➡️ Use df.drop_duplicates() to remove them cleanly.
➡️ You can also target specific columns using the subset parameter.

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📌 SQL Interview Question (Must-Know)

Question:

You have a table orders with the following columns:
order_id, customer_id, order_date, order_amount

👉 Write an SQL query to find the total order amount for each customer who has placed more than 3 orders.

✅ Solution:

SELECT
customer_id,
SUM(order_amount) AS total_order_amount
FROM orders
GROUP BY customer_id
HAVING COUNT(order_id) > 3;

🧠 Explanation:

GROUP BY customer_id → groups orders per customer

SUM(order_amount) → calculates total spending

HAVING COUNT(order_id) > 3 → filters customers with more than 3 orders

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✅ Top 10 Excel Interview Questions & Answers 📊💼

1️⃣ What is Excel and why is it used?
Excel is a spreadsheet program used for organizing, analyzing, and storing data in tabular form. It's widely used for data analysis, reporting, and financial modeling.

2️⃣ Key Excel components?
- Ribbon: Main menu
- Worksheet: A single sheet
- Workbook: A collection of worksheets
- Cell: Intersection of a row and column

3️⃣ What are Excel Functions?
Predefined formulas that perform specific calculations (e.g., SUM, AVERAGE, IF, VLOOKUP).

4️⃣ VLOOKUP vs. INDEX/MATCH?
- VLOOKUP: Searches for a value in the first column and returns a corresponding value.
- INDEX/MATCH: More flexible and overcomes VLOOKUP limitations, better for larger datasets.

5️⃣ What are Pivot Tables?
Interactive tables that summarize and analyze large datasets, allowing you to easily rearrange and filter data.

6️⃣ Conditional Formatting?
Applies formatting (e.g., colors, icons) to cells based on specific criteria, making it easier to identify trends and outliers.

7️⃣ How to remove duplicates?
Use the "Remove Duplicates" feature in the Data tab to eliminate redundant rows based on selected columns.

8️⃣ What are Excel Charts?
Visual representations of data (e.g., bar charts, line charts, pie charts) that help communicate trends and insights.

9️⃣ How to protect a worksheet?
Use the "Protect Sheet" feature in the Review tab to prevent unauthorized changes to the worksheet structure and content.

🔟 What are Macros?
Automated sequences of commands that can be recorded and replayed to perform repetitive tasks efficiently.

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📈 Want to Excel at Data Analytics? Master These Essential Skills! ☑️

Core Concepts:
• Statistics & Probability – Understand distributions, hypothesis testing
• Excel – Pivot tables, formulas, dashboards

Programming:
• Python – NumPy, Pandas, Matplotlib, Seaborn
• R – Data analysis & visualization
• SQL – Joins, filtering, aggregation

Data Cleaning & Wrangling:
• Handle missing values, duplicates
• Normalize and transform data

Visualization:
• Power BI, Tableau – Dashboards
• Plotly, Seaborn – Python visualizations
• Data Storytelling – Present insights clearly

Advanced Analytics:
• Regression, Classification, Clustering
• Time Series Forecasting
• A/B Testing & Hypothesis Testing

ETL & Automation:
• Web Scraping – BeautifulSoup, Scrapy
• APIs – Fetch and process real-world data
• Build ETL Pipelines

Tools & Deployment:
• Jupyter Notebook / Colab
• Git & GitHub
• Cloud Platforms – AWS, GCP, Azure
• Google BigQuery, Snowflake

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Quick recap of essential SQL basics 😄👇

SQL is a domain-specific language used for managing and querying relational databases. It's crucial for interacting with databases, retrieving, storing, updating, and deleting data. Here are some fundamental SQL concepts:

1. Database
   - A database is a structured collection of data. It's organized into tables, and SQL is used to manage these tables.

2. Table
   - Tables are the core of a database. They consist of rows and columns, and each row represents a record, while each column represents a data attribute.

3. Query
   - A query is a request for data from a database. SQL queries are used to retrieve information from tables. The SELECT statement is commonly used for this purpose.

4. Data Types
   - SQL supports various data types (e.g., INTEGER, TEXT, DATE) to specify the kind of data that can be stored in a column.

5. Primary Key
   - A primary key is a unique identifier for each row in a table. It ensures that each row is distinct and can be used to establish relationships between tables.

6. Foreign Key
   - A foreign key is a column in one table that links to the primary key in another table. It creates relationships between tables in a database.

7. CRUD Operations
   - SQL provides four primary operations for data manipulation:
     - Create (INSERT) - Add new records to a table.
     - Read (SELECT) - Retrieve data from one or more tables.
     - Update (UPDATE) - Modify existing data.
     - Delete (DELETE) - Remove records from a table.

8. WHERE Clause
   - The WHERE clause is used in SELECT, UPDATE, and DELETE statements to filter and conditionally manipulate data.

9. JOIN
   - JOIN operations are used to combine data from two or more tables based on a related column. Common types include INNER JOIN, LEFT JOIN, and RIGHT JOIN.

10. Index
   - An index is a database structure that improves the speed of data retrieval operations. It's created on one or more columns in a table.

11. Aggregate Functions
   - SQL provides functions like SUM, AVG, COUNT, MAX, and MIN for performing calculations on groups of data.

12. Transactions
   - Transactions are sequences of one or more SQL statements treated as a single unit. They ensure data consistency by either applying all changes or none.

13. Normalization
   - Normalization is the process of organizing data in a database to minimize data redundancy and improve data integrity.

14. Constraints
   - Constraints (e.g., NOT NULL, UNIQUE, CHECK) are rules that define what data is allowed in a table, ensuring data quality and consistency.

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